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Banquet Room Policies and Procedures

1) Smoking – The Alcove Restaurant is a non-smoking facility.

2) Alcohol Beverage Service - The State of Ohio Liquor Agency prohibits alcohol to be brought in or taken from the premises of a building holding a State liquor license.  The Alcove Restaurant offers a complete selection of beverages to compliment your function.  Therefore, ALL alcoholic beverages must be purchased from The Alcove Restaurant.  The Alcove will provide a cash bar and bartender at no additional fee for events with 50 guests or more.  Events with less than 50 guests will be charged a $35.00 set up fee.

3) Meeting/Banquet Rooms - Rooms are assigned by the approximate number of guests anticipated.  We reserve the right to change groups to a room more suitable for the attendance, if an increase or decrease is experienced. 

4) Decorating/Entertainment - Any and all decorating must be approved by the Sales Director or Banquet Manager. Hanging any items on the walls with nails, pins or thumbtacks, is strictly prohibited. We do not allow DJ’s or live bands to perform in our banquet rooms. Live entertainment must consist of only “soft” background music that must be approved by our Sales Director.

5) Security - The Alcove Restaurant retains the right to use outside security sources for any function, especially those using alcoholic beverages.  A security deposit may be required to cover any damages to the building or interior.  Your deposit will be returned after a complete inspection of the building reveals no damage.

6) Menu Selections - With the exception of decorated cakes, our guests are not permitted to provide any food or beverage.
A complete menu must be presented to the Sales Director as soon as possible, but no later than (14) days prior to your event. If a menu is not submitted by this time, we reserve the right to select a menu for you. A final head count guarantee must be submitted 72 hours prior to your event. You will be charged for this guaranteed number. The final head count is NOT subject to reduction after this 3-day deadline.
Our banquet/catering department will be happy to plan a menu especially for you or assist in selecting the proper items and arrangements to insure a successful function. We suggest, for quick and efficient service, one menu selection be made for all groups more than twenty.

7) Linen - Linen tablecloths and napkins are included in the prices of all evening meals along with the use of brass oil light lanterns for centerpieces.  Morning or afternoon functions requesting linen may be charged accordingly. Special linen color requests will be subject to an additional fee and must be submitted to the Sales Director no later than 1 week prior to the function date.  We reserve the right to change linen colors if the linen distributor fails to comply with our order. (Also available for no additional charge:  table stands, numbers & reserved signs)

8) Pricing - All prices quoted are subject to change prior to confirmation of your event.  Banquet/catering prices quoted DO NOT include a service fee or sales tax.  All prices are subject to a 19% service fee and a 6.5% Ohio sales tax.  (A minimum service fee may be applied to groups less than 50 guests)

9) Billing/Cancellations – All food, beverages, alcoholic beverages and/or room rental must be paid at the conclusion of the event. Events must be canceled no later than 30 days prior to their scheduled date or a penalty fee of $200.00 will be charged. All event cancellations within one week prior to the scheduled date or a group that does not attend the scheduled function on the date reserved below will be charged the full amount of the cost of the food and/or beverages requested. Any exceptions will be at our discretion. You may choose to make payments previous to your scheduled function. In doing so, if you have overpaid, The Alcove Restaurant will refund the amount at the completion of your function. If a cancellation occurs within one week prior to the function, the pre-payments will not be refunded.

If you have any questions about the above policies, please feel free to contact the Sales Director.

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